SummitLink integrates with Zoom to help mentors and students schedule and manage mentorship sessions efficiently. By connecting a Zoom account, mentors can automatically create and manage Zoom meetings directly through the SummitLink platform.
This integration simplifies scheduling, reduces manual coordination, and provides a centralized experience for managing mentorship sessions.
Adding the Zoom Integration
Prerequisites
Before connecting Zoom, ensure that:
- You have an active SummitLink account.
- You have an active Zoom account.
- You are logged in to SummitLink.
Connect Your Zoom Account
- Log in to your SummitLink account.
- You will be redirected to your Dashboard.
- If your Zoom account has not yet been connected, a Zoom authorization popup will automatically appear.
- Click Connect Zoom.
- You will be redirected to Zoom’s secure OAuth authorization page.
- Review the requested permissions and click Allow.
- After authorization, you will be redirected back to SummitLink.
Once connected, SummitLink can create and manage Zoom meetings associated with your mentorship sessions.
If you dismiss the popup or wish to connect Zoom later, you can manage your Zoom connection from your Profile page.
Using the Zoom Integration
Scheduling Mentorship Sessions
After connecting Zoom:
- Create or schedule a mentorship session through SummitLink.
- The platform automatically generates a Zoom meeting for the session.
- Meeting details are stored and displayed within SummitLink.
- Students and mentors can access the meeting information from their dashboard.
Viewing Upcoming Sessions
Users can:
- View upcoming mentorship sessions.
- Access Zoom meeting links.
- Review scheduled meeting dates and times.
- Join sessions directly through the provided Zoom meeting links.
Managing Meetings
Mentors can:
- Create Zoom meetings.
- Update scheduled meetings.
- Cancel meetings when necessary.
- View meeting information associated with their sessions.
Any updates made through SummitLink are synchronized with the connected Zoom account.
Removing the Zoom Integration
If you no longer wish to use Zoom with SummitLink, you may disconnect your Zoom account at any time.
Disconnecting Zoom
- Log in to SummitLink.
- Navigate to your Profile page.
- Locate the Zoom Integration section.
- Click Disconnect Zoom.
- Confirm the disconnection request.
Upon disconnection:
- SummitLink removes all stored Zoom OAuth access tokens and refresh tokens associated with your account from the database.
- SummitLink can no longer create or manage Zoom meetings on your behalf.
- Future mentorship sessions will not automatically generate Zoom meetings until Zoom is reconnected.
- Previously created Zoom meetings may remain in your Zoom account based on Zoom’s retention policies.
Troubleshooting
I do not see the Zoom connection popup
If the Zoom authorization popup does not appear after logging in:
- Navigate to your Profile page.
- Locate the Zoom Integration section.
- Click Connect Zoom if your Zoom account has not been connected.
- If your Zoom account is already connected, you will see the Disconnect Zoom option instead.
The Profile page can always be used to manage your Zoom connection status, reconnect Zoom, or disconnect an existing Zoom account.
My meeting was not created
Please verify:
- Your Zoom account is connected.
- The mentorship session was successfully scheduled.
- Your Zoom authorization has not expired.
If necessary, reconnect Zoom and create the session again.
My Zoom account was disconnected
If your Zoom authorization has expired or was revoked:
- Navigate to your Profile page.
- Locate the Zoom Integration section.
- Click Connect Zoom to authorize Zoom again.
Once reconnected, SummitLink will resume creating and managing Zoom meetings for your mentorship sessions.
Need Additional Help?
If you continue experiencing issues connecting Zoom or creating meetings, please contact the SummitLink support team for assistance.
Privacy and Data Handling
SummitLink uses Zoom OAuth 2.0 to securely connect user Zoom accounts.
The platform may store limited meeting-related information required for scheduling functionality, including:
- Meeting ID
- Scheduled meeting time
- Meeting join URL
SummitLink does not store:
- Zoom meeting recordings
- Audio content
- Video content
- Chat messages
- Transcripts
- Webinar content
- Livestream content
When a user disconnects Zoom, all stored Zoom OAuth access tokens and refresh tokens associated with that user are permanently removed from the database and can no longer be used by the platform.
All communication between SummitLink and Zoom services is performed securely over HTTPS using Zoom’s official APIs and OAuth authentication.